who owns reports and data created with field service documentation software

Reports and data created with field service documentation software belong to the business that commissions the work, not to the individual field worker who submits them and not to the software vendor. The employing company retains full ownership because these records are operational assets used for billing, compliance, post-calculation (Nachkalkulation), and project management.

With WECAVIS, this principle is built into the workflow. Every report type - Tagesbericht (daily report), Gefahrenmeldung (hazard notice), Behinderungsanzeige (obstruction notice under Section 6 VOB/B), and Materialanforderung (material request) - is generated via WhatsApp in under 30 seconds. WECAVIS AI, powered by Anthropic and xAI, transcribes voice or text messages from over 30 languages into German and produces a minute-precise, timestamped PDF delivered instantly to the managing company. Each PDF captures hours worked, materials used, GPS location, and photographic evidence, and the managing company retains every record as a permanent operational asset it controls directly.